A budget is a road map for a business that can be used to plan, monitor, and update its income and cost streams in order to attain financial stability. Budgets enable you to monitor your progress toward your goals and to promptly plan and execute course revisions.
However, there are several budgeting mistakes that every business should avoid.
1. Overstating sales
Looking at the previous year's performance and adding a "fair" increase percentage is the worst way to set sales objectives. You need to take into account more than simply the previous year's results if you want to create goals that aren't continuously under or overachieved. Variables including market size and dynamics, competitiveness, geographic growth, etc., must be taken into account.
The sales target is an objective, and like with other objectives, it must be S.M.A.R.T. The goal must be specific, measurable, achievable, realistic, and time-bound.
2. Not using data to set the budget
Hard statistics, not assumptions or guesswork, form the foundation of an appropriate budget. The first thing you need to consider is whether you want to use top-down or bottom-up budgeting. In top-down budgeting, you specify sales first, then the costs you'll have to pay to hit that sales objective. Budgeting from the bottom up reverses the process.
Review your budget from the prior year to find areas where there were income shortages and spending overruns. Determine the causes and put solutions in place to stop these occurrences. This will assist in directing you toward more precise figures for your budget for the next year.
But don't merely base your calculations on the budget from the previous year. To pinpoint areas where your expenditure or income would differ from last year, consider factors like the general company climate and market developments.
3. Not tracking your revenue and expenses
Are you tracking your progress against this budget on a regular basis? That is one of the most common budgeting errors. If you do not do this, you may be in for some unexpected shocks. Tracking the movement of funds in and out of your firm is crucial for making effective business choices. Failure to manage your budget is a far more serious misstep than failing to create one.
A review of your budget statistics on a regular basis might assist you to find underperforming income sources and cost lines where you're spending more than you should. The evaluation enables you to take corrective action in a timely manner. For example, if a product is underperforming in sales, you may detect and address the issue.
4. Failure to plan for unexpected expenditures
Businesses operate in a dynamic environment and will, as a result, encounter events that require unexpected and unplanned costs. Another budgeting error you should avoid is not planning for unforeseen costs. Setting aside money in your budget for these costs allows you to deal with them without risking your financial security. As a general guideline, the emergency reserve should be roughly 5% of your projected costs.
When your vendor raises costs owing to a rise in raw material prices, your emergency reserve serves as a safety net. If you don't plan for unforeseen costs, you'll have to fund them with debt or liquidate your assets. An emergency fund allows you to withdraw funds as needed. You can then replenish the draw using your earnings.
Another option is to set up the fund with a preset allocation and then add a little allocation to it from your sales every month. This will help the emergency fund grow in the months you don't use it, and the unused allocation acts as additional saving and investing.
5. Setting unrealistic goals
Remember what we stated before about S.M.A.R.T. goals? The reality is that many businesses overestimate sales while underestimating costs throughout the budgeting process.
Underestimating your expenses is the opposite of establishing unrealistic sales expectations. Although fixed expenditures like rent and salaries may be precisely forecast, variable expenses such as the cost of goods or marketing expenses can differ from last year's figures. When it comes to planning for spending, it's always preferable to be conservative rather than hopeful.
6. Failing to update the budget
We all know how important it is to create and maintain a budget for your company. The budget is also updated on a regular basis as part of the review process. Your budget is flexible and should alter as a result of your periodic reviews.
Assume your raw material prices rise by 5%, but your budget is based on past pricing. It now makes logical sense to boost your budget allocation for this item by 5% in the future.
7. Failure to share the budget with key stakeholders
Sharing your budget with all key stakeholders is the final stage in the financial process. This will provide them with parameters for how they must function and what is expected of them. Your company has many teams working in various business sectors. The team leaders or heads of a vertical (think operations, sales, marketing, and so on) should get a copy of the budget that sets the revenue and spending projections for that vertical.
Last but not least, you should consider the message. It makes sense to get your communication right when it comes to communicating the necessity of budgeting and reporting to your internal audience.
